Workflowy
Launched 2010
124 features found available
In their words
Organize Your Brain. Collect your ideas, develop them, share them, and turn them into reality. Read more
Pricing
Our most recent pricing details for Workflowy:
$0 /month - Basic plan
$6.99 /month (billed annually)- Pro plan
Features pertaining to how the app comports itself visually
Display option where the editor shows black background with white text
The light/dark setting of the OS can control whether light or dark layout
Different sets of colors can be chosen to alter the appearance of the app window
A note can preview content embedded from another note in the same pane as the note itself
A note can preview a specific block/section embedded from within another note or section
A note can preview and edit content embedded from within another note or section
AI integrations offered by the app or a first-party plugin.
Tasks from notes can be viewed on a calendar
What kind of content can be uploaded or inserted into notes?
Playing and interacting with YouTube videos is possible from within a note
Features that pertain to how the app interfaces with its customers
There is a dedicated venue such as Discord where users can chat about the product in real time
The company has a specified URL at which users can discuss the product and ask questions in a format where answers can be upvoted to pinpoint the best one
There exists a publicly accessible site upon which users can upvote features they want to see implemented
Company has averaged at least one blog post or change log per month over the past year that details recent product updates
What measures are taken to ensure customer data remains private, even to employees of the companies themselves?
Can enable two-factor authentication from within the app (not only via third parties) to protect account access
Documented claim that all note data is encrypted at rest, on the server
An explicit policy describes how security is implemented, and what access employees have to data.
A documented claim exists that note content will not be accessed by employees
Note content can be created such that even a user who gained access to the note app's cloud database (employee or intruder) couldn't decrypt content (i.e., they couldn't obtain a usable decryption key even if possessing the database contents)
What options are available for formatting text and related content in a note?
Audio can be placed in a note with embedded controls to start and stop the audio
a vertical bar formatted to the left of the selected text allows for an indented "quote" styling
dotted points are used at the beginning of a paragraph to assemble unordered lists
A sub-list contained within an unordered list
Excluding text that gets colored as a side effect of some other formatting feature listed (e.g., highlight)
There exists a means to recolor the background behind specific text in more than one color
A formatting text style that slants the letters evenly to the right
A monospace font with its own background color can be invoked without breaking a line. Sometimes referred to as "inline code"
Videos can be placed in the body of a note, with controls to start and stop the video
What functionality specific to images is possible?
The note app allows the edges of the picture to get dragged so it becomes larger or smaller
An image (such as jpeg, png, gif) can be inserted and viewed in the note editor
Selected images can be grouped together into carousel-style rows
What features are provided for interoperability between apps? How much lock-in is there?
An entire account can be deleted (including all notes and personal data) without emailing the company
Hierarchy is exported in a way that other apps can import
When an export is initiated, the downloadable package includes image files for each image uploaded to the user's notebook
App automatically syncs note & image data to the cloud without implementing extensions, and without signing up for a secondary account on a storage provider
What features does the note provider offer in terms of third-party integrations and utilities adjacent to the note content itself?
A syntax exists to make numeric or date calculations within the app
Date and time can be evaluated and inserted into a note
A column style view used for dragging text blocks from one section to another
Pre-configured content (instructions, tasks, etc) can be duplicated from an existing source note
A browsable collection of pre-existing sample notes (e.g., "weekly budget") that can be copied into one's own notebook
Which login types are supported?
Features specific to the mobile experience
When picking the "Share with..." option from an Android app, the app exposes a means for sending content to the app
When picking the "Share with..." option from an iOS app, the app exposes a means for sending content to the app
How well can the app function without internet access?
Quick-searching for notes works when offline, after starting the app whilst disconnected from the Internet
Which platforms are officially supported?
Includes web apps that can be installed via official PWA or Electron
An iPad app (separate from iOS app) has been published to App Store
What options are there for navigating around the app and finding the note you're after?
For any given note, the app provides a way to browse all other notes that contain links pointing to it
The three keyword operators (AND, NOT, OR) limit or expand search results
It's possible to create a link from one note to another note
A list of all notes containing a word or phrase can be produced
Enclosing the search query with quote brackets, the results only show words from within those quotes
Search results can filter available collaborators of any shared note
Using whatever mechanism the app provides to organize notes (e.g., tags, folders), can that mechanism be used as a full text search filter?
Search results can be sorted by the note's date of creation
It's possible to assign a hierarchy identifier (such as a tag) to a line of text, such that the line (not the note itself) can be discovered when browsing the note hierarchy
Means provided to link to specific content in another note (be it a heading, paragraph, task, or bullet)
A dialog is provided to look up other notes as link targets while creating a new link in a note
Emojis can be used to demarcate note hierarchy members
It's possible to drag-and-drop, or otherwise relocate a branch of the organization hierarchy to a new location
Nodes in the note hierarchy can be colored
A hotkey is available that can be used to access an input box that searches notes, and a note can be selected from that list without using the mouse
Save or favorite the parameters of a search to become accessible with one click
Groups of notes can be bookmarked and accessed from a dedicated "Shortcuts," "Starred" or "Favorites" area
The forward slash key can be used to call forth a dialogue with a list of editing & formatting options
What features exist to share notes with the world?
Collaborators can be referenced via an @ prefix, receiving a notification upon being mentioned
Notes shared via a publicly-accessible link can be edited by any visitor without requiring explicit permissions from the note owner
Enable a specific user or multiple users to view and/or edit one's otherwise private note content
The note owner has options for different levels of permissions when sharing a note with other users who have an account (ex: full access, read only, editable by others)
A conversation thread is available inline throughout any section of a shared note
Does the app support formatting data in tables?
What to-do list and scheduling features does the app support?
Multiple sibling tasks or checkboxes can be marked complete en masse
It's possible to move a batch of tasks from one note to another using drag and drop
What functionality is offered to capture content discovered on the internet?
The URL of the web page from whence the capture occurred can be included among the content inserted into note
Web clipper allows choosing a note to insert image into
An official Chrome web clipper extension is offered by the note-app
Did we miss something?
We are constantly working to make sure this page stays up-to-date with the features available in Workflowy. If there is a feature you think we missed, please email us a screenshot and the URL where the feature is described to [email protected].
Our goal is to respond to all correction submissions within a few business days.