OneNote
Launched 2003
159 features found available
In their words
OneNote: Your digital notebook. Gather your thoughts, then make them even better. Share and collaborate. Read more
Pricing
Our most recent pricing details for OneNote:
Free
Features pertaining to how the app comports itself visually
Display option where the editor shows black background with white text
The light/dark setting of the OS can control whether light or dark layout
AI integrations offered by the app or a first-party plugin.
A list can be triggered that shows a collection of possible questions/tasks to ask the AI
Tasks from notes can be viewed on a calendar
Native integration option to sync tasks from within the note app to Outlook Calendar
What kind of content can be uploaded or inserted into notes?
Playing and interacting with YouTube videos is possible from within a note
Features that pertain to how the app interfaces with its customers
Company offers on-site real time chat support, or a chat server in which the company participates
The company has a specified URL at which users can discuss the product and ask questions in a format where answers can be upvoted to pinpoint the best one
There exists a publicly accessible site upon which users can upvote features they want to see implemented
The company offers a version of the product that can be used indefinitely at no cost, without a note limit
The company provides a list of the app's upcoming and newly added features for public consumption
What measures are taken to ensure customer data remains private, even to employees of the companies themselves?
Can enable two-factor authentication from within the app (not only via third parties) to protect account access
Note data can be encrypted before leaving the user's device such that the decryption key is not shared with the note app provider (sometimes referred to as "end-to-end encryption")
Documented claim that all note data is encrypted at rest, on the server
Documented claim that all note data and their attachments are encrypted on the server
An explicit policy describes how security is implemented, and what access employees have to data.
Note content can be created such that even a user who gained access to the note app's cloud database (employee or intruder) couldn't decrypt content (i.e., they couldn't obtain a usable decryption key even if possessing the database contents)
A documented claim exists that note content will not be accessed by employees
The entire account's worth of notes, not just individual notes, can be encrypted before leaving the user's device such that the decryption key is not shared with the note app provider
What options are available for formatting text and related content in a note?
dotted points are used at the beginning of a paragraph to assemble unordered lists
A sub-list contained within an unordered list
Bullet items can be "folded," "collapsed" or "contracted" such that their nested content is hidden from view
There is a hot key or icon to remove all text formatting currently applied
Excluding text that gets colored as a side effect of some other formatting feature listed (e.g., highlight)
There exists a means to recolor the background behind specific text in more than one color
App provides a built-in means by which to capture user drawings, sketches, or handwriting
Drawn content from within the app can be translated into text
A permanent text selection formatting menu is available at the top or bottom of the editor
Note body text can be "collapsed," "contracted," "folded" or otherwise hidden under its (non-bullet list) header
Can font size be explicitly set? I.e., not just through setting it as a header
A formatting text style that slants the letters evenly to the right
Numbers are used at the beginning of the line to assemble ordered lists
A sub-list contained within an ordered list
text characters are smaller than regular text, and are set below the baseline (subscript), or above the baseline (superscript), commonly used for mathematical expression
User can choose an explicit font (not just a theme) to restyle text
Videos can be placed in the body of a note, with controls to start and stop the video
What functionality specific to images is possible?
The note app provides editing tools that allow an image in a note to be cropped (e.g., to remove the left half of it)
The note app allows the edges of the picture to get dragged so it becomes larger or smaller
An image (such as jpeg, png, gif) can be inserted and viewed in the note editor
Words in the image are added to full text search, so the note will show up in search results that contain a word from within the image
The note app provides editing tools that allow an image in a note to be rotated (e.g., 90 degrees, counterclockwise)
Text or handwriting from within an image can be inserted into the note body
What features are provided for interoperability between apps? How much lock-in is there?
An entire account can be deleted (including all notes and personal data) without emailing the company
Notes can be deleted from an active account en masse without emailing the company
App automatically syncs note & image data to the cloud without implementing extensions, and without signing up for a secondary account on a storage provider
A list of different versions of the note from past various points with the ability to revert to any of them
What features does the note provider offer in terms of third-party integrations and utilities adjacent to the note content itself?
Date and time can be evaluated and inserted into a note
Addition, subtraction and multiplication is possible within an evaluated expression (not including table formulas)
Emails can be forwarded to an email address that will create a new note w/ the email content, or append the email content to an existing note
Supports syntax allowing diagrams and charts (Mermaid, etc) to be inserted into a note body
It's possible to setup callbacks to external services when a note changes
Pre-configured content (instructions, tasks, etc) can be duplicated from an existing source note
A browsable collection of pre-existing sample notes (e.g., "weekly budget") that can be copied into one's own notebook
Which login types are supported?
Features specific to the mobile experience
Note content can be viewed from outside the app via native Android widget
Note content can be viewed from outside the app via native iOS widget
How well can the app function without internet access?
How fast is it?
Which platforms are officially supported?
An installable app is available that isn't a Progressive Web App or thin Electron wrapper
An iPad app (separate from iOS app) has been published to App Store
An installable app is available that isn't a Progressive Web App or thin Electron wrapper
What options are there for navigating around the app and finding the note you're after?
It's possible to create a link from one note to another note
A list of all notes containing a word or phrase can be produced
Enclosing the search query with quote brackets, the results only show words from within those quotes
Search results can filter available collaborators of any shared note
Search results contain notes only within a selected range
Using whatever mechanism the app provides to organize notes (e.g., tags, folders), can that mechanism be used as a full text search filter?
It's possible to assign a hierarchy identifier (such as a tag) to a line of text, such that the line (not the note itself) can be discovered when browsing the note hierarchy
A menu to view available keyboard shortcuts is located within the app
Means provided to link to specific content in another note (be it a heading, paragraph, task, or bullet)
The app provides a means by which to arrange notes such that they can be browsed through a tree structure (e.g., tags, folders)
Organization of folders or hierarchical tags can have at least three levels of sub categories
A note can be in multiple navigation hierarchies concurrently (i.e., because it has multiple tags)
Nodes in the note hierarchy can be colored
What features exist to share notes with the world?
Notes shared via a publicly-accessible link can be edited by any visitor without requiring explicit permissions from the note owner
App provides an option to add an expiration date on the publishing interval of a public note
Enable a specific user or multiple users to view and/or edit one's otherwise private note content
The note owner has options for different levels of permissions when sharing a note with other users who have an account (ex: full access, read only, editable by others)
It's possible to define a group of notes to be shared through a single action
Does the app support formatting data in tables?
Allows for basic text formatting (e.g., bold, italics) to an entire row or column of data within a table
Highlight the background of any table cell with a variety of color options
What to-do list and scheduling features does the app support?
A hotkey allows entering a new note or task while in the midst of using any desktop app
Text can be prefaced with a completable checkbox, but is not removed from the task list when completed
There exists the means to mark a task as "Important," implying the task should not be forgotten but needn't be done soon
A pdf file can be contained in a task beyond standard markdown/links
There exists a means to mark a task not only as "High priority," but "Urgent," which brings the additional implication that the task is to be completed soon.
What functionality is offered to capture content discovered on the internet?
The web clipper has an option to add additional text or markup to the clipped image
Web clipper allows choosing a note to insert image into
An official Chrome web clipper extension is offered by the note-app
The clipper can capture an entire web page, even when it is taller than their viewport
When the clipped selection is sent to a note, the title, and body of its text can be found using the apps search function
Did we miss something?
We are constantly working to make sure this page stays up-to-date with the features available in OneNote. If there is a feature you think we missed, please email us a screenshot and the URL where the feature is described to [email protected].
Our goal is to respond to all correction submissions within a few business days.