Notion
Launched 2016
222 features found available
In their words
Write, plan, share. With Al at your side. Notion is the connected workspace where better, faster work happens. Read more
Pricing
Our most recent pricing details for Notion:
$0 Free Plan
$10/month Plus Plan
$15/month Business Plan
Enterprise: Too expensive to publish
AI add on: $8 per member/month, $10 per month for the free plan
Features pertaining to how the app comports itself visually
Display option where the editor shows black background with white text
Formatted text can be edited while markdown formatting symbols are hidden
The light/dark setting of the OS can control whether light or dark layout
Different sets of colors can be chosen to alter the appearance of the app window
A note can preview content embedded from another note in the same pane as the note itself
A note can preview a specific block/section embedded from within another note or section
A note can preview and edit content embedded from within another note or section
AI integrations offered by the app or a first-party plugin.
The app (or a first-party plugin) allow notes to be located via AI prompt
An AI-driven search can cite specific text from a note
Can suggest how to revise/rewrite selected text using AI
A word or phrase can be selected and queried for additional explanation
Longform text can be analyzed with specific improvement suggestions, which can be individually approved/rejected
A word or phrase can be selected and queried for a selection of similar terms
Tasks from notes can be viewed on a calendar
A calendar on which tasks can be viewed is provided in the app
Tasks can be added to the calendar as "events," which are automatically marked complete after time passes
App will import existing events from an external calendar (e.g., Google Calendar) and show them within the app
A calendar on which tasks can be viewed is provided in the mobile app
What kind of content can be uploaded or inserted into notes?
Content of the PDF can be viewed inside the note, rather than clicking on PDF and having it open in an external PDF viewer
Interactive preview of a Tweet will be displayed, including any rich content
Playing and interacting with YouTube videos is possible from within a note
Features that pertain to how the app interfaces with its customers
There is a dedicated venue such as Discord where users can chat about the product in real time
The company has a specified URL at which users can discuss the product and ask questions in a format where answers can be upvoted (Reddit, etc)
A menu to view available keyboard shortcuts is located within the app
The company offers a version of the product that can be used indefinitely at no cost, without a note limit
What measures are taken to ensure customer data remains private, even to employees of the companies themselves?
Can enable two-factor authentication from within the app (not only via third parties) to protect account access
An explicit policy describes how security is implemented, and what access employees have to data.
A documented claim that all note data is encrypted "at rest" on the server
Note content can be created such that even a user who gained access to the note app's cloud database (employee or intruder) couldn't decrypt content (i.e., they couldn't obtain a usable decryption key even if possessing the database contents)
What options are available for formatting text and related content in a note?
Audio can be placed in a note with embedded controls to start and stop the audio
a vertical bar formatted to the left of the selected text allows for an indented "quote" styling
dotted points are used at the beginning of a paragraph to assemble unordered lists
A sub-list contained within an unordered list
Bullet items can be "folded," "collapsed" or "contracted" such that their nested content is hidden from view
Apply visual styles (like colors or font styles) to the code
Multiple languages can be selected to define the code syntax highlighting
Excluding text that gets colored as a side effect of some other formatting feature listed (e.g., highlight)
There exists a means to recolor the background behind specific text in more than one color
Note content can be laid out in multiple columns without any visible borders (i.e., not in a table)
App provides a built-in means by which to capture user drawings, sketches, or handwriting
Note body text can be "collapsed," "contracted," "folded" or otherwise hidden under its (non-bullet list) header
Text can be indented (without bullets, block quote, or other incidental features)
A formatting text style that slants the letters evenly to the right
A monospace font with its own background color can be invoked without breaking a line. Sometimes referred to as "inline code"
Numbers are used at the beginning of the line to assemble ordered lists
A sub-list contained within an ordered list
A compact, inline formatting bar which remains hidden until text is highlighted
text characters are smaller than regular text, and are set below the baseline (subscript), or above the baseline (superscript), commonly used for mathematical expression
A set of links to each header in the note can be inserted into the note or sidebar
User can choose an explicit font (not just a theme) to restyle text
Videos can be placed in the body of a note, with controls to start and stop the video
What functionality specific to images is possible?
Text with special formatting can be added beneath an image
The note app allows the edges of the picture to get dragged so it becomes larger or smaller
An image (such as jpeg, png, gif) can be inserted and viewed in the note editor
Selected images can be grouped together into carousel-style rows
One or more lines of text can be placed on the same line as an image
What features are provided for interoperability between apps? How much lock-in is there?
An entire account can be deleted (including all notes and personal data) without emailing the company
Notes can be deleted from an active account en masse without emailing the company
Hierarchy (tags,folders) are exported in a way that other apps can import
When an export is initiated, the downloadable package includes image files for each image uploaded to the user's notebook
A button or link is provided that triggers a download of all note content
Full content download includes images, videos and PDFs that were present in notes
App includes a built in importer for Evernote notes (ENEX)
App includes a built in importer for any markdown notes (MD)
App automatically syncs note & image data to the cloud without implementing extensions, and without signing up for a secondary account on a storage provider
A list of different versions of the note from past various points with the ability to revert to any of them
What features does the note provider offer in terms of third-party integrations and utilities adjacent to the note content itself?
A syntax exists to make numeric or date calculations within the app
Date and time can be evaluated and inserted into a note
Supports syntax allowing diagrams and charts (Mermaid, etc) to be inserted into a note body
A column style view used for dragging text blocks from one section to another
Pre-configured content (instructions, tasks, etc) can be duplicated from an existing source note
A browsable collection of pre-existing sample notes (e.g., "weekly budget") that can be copied into one's own notebook
Features specific to the mobile experience
Note content can be viewed from outside the app via native Android widget
Note content can be viewed from outside the app via native iOS widget
A quick access icon on the iOS home screen includes a search bar
When picking the "Share with..." option from an Android app, the app exposes a means for sending content to the app
When picking the "Share with..." option from an iOS app, the app exposes a means for sending content to the app
How can note & task content be connected and visualized?
For any given note, the app provides a way to browse all other notes that contain links pointing to it
It's possible to create a link from one note to another note
Means provided to link to specific content in another note (be it a heading, paragraph, task, or bullet)
A dialog is provided to look up other notes as link targets while creating a new link in a note
How well can the app function without internet access?
How fast is it?
Which platforms are officially supported?
Includes web apps that can be installed via official PWA or Electron
An iPad app (separate from iOS app) has been published to App Store
What options are there for navigating around the app and finding the note you're after?
A list of all notes containing a word or phrase can be produced
Search results can filter available collaborators of any shared note
Search results contain notes only within a selected range
The app’s organizational system (e.g., tags, folders) can be used as a filter for full-text search
Search results can be sorted by the note's date of creation
Notes can have metadata or frontmatter ("properties"), which can be used to locate the note later
A hotkey is available that can be used to access an input box that searches notes, and a note can be selected from that list without using the mouse
The quick search shortcut can apply a filter to the results for tags or folders
Groups of notes can be bookmarked and accessed from a dedicated "Shortcuts," "Starred" or "Favorites" area
The forward slash key can be used to call forth a dialogue with a list of editing & formatting options
What features exist to share notes with the world?
Collaborators can be referenced via an @ prefix, receiving a notification upon being mentioned
A counter exists to see how many times a shared/published note has been viewed
App offers creation of a custom url when sharing a public note
Notes shared via a publicly-accessible link can be edited by any visitor without requiring explicit permissions from the note owner
App provides an option to add an expiration date on the publishing interval of a public note
Multiple parties can edit a note concurrently with a real-time editing system that prevents merge errors if the same paragraph is concurrently edited
Enable a specific user or multiple users to view and/or edit one's otherwise private note content
The note owner has options for different levels of permissions when sharing a note with other users who have an account (ex: full access, read only, editable by others)
A conversation thread is available at the top level of a shared note
A conversation thread is available inline throughout any section of a shared note
When multiple users are concurrently editing a shared note, their cursors are visibly demarcated
It is possible to deduce which users are currently viewing, and editing, a note
All documents shared by collaborators can be accessed on a consolidated page
Does the app support formatting data in tables?
Allows for basic text formatting (e.g., bold, italics) to an entire row or column of data within a table
Column data types (e.g., numeric, text, enumerated) can be defined such that they restrict the type of input that can be entered into a cell
A table's data can be viewed from different notes for a single source of truth
Formulas can be deduced by an inline autosuggest hint
Table formulas can perform mathematical equations
How can content be filed, organized and subsequently browsed?
The app provides a means by which to arrange notes such that they can be browsed through a tree structure (e.g., tags, folders)
Organization of folders or hierarchical tags can have at least three levels of sub categories
A note can be in multiple navigation hierarchies concurrently (i.e., because it has multiple tags)
Emojis can be used to demarcate note hierarchy members
It's possible to drag-and-drop, or otherwise relocate a branch of the organization hierarchy to a new location
What to-do list and scheduling features does the app support?
An option exists to designate who is expected to complete a task
A specific date and time at which a task is scheduled to be addressed
Text can be prefaced with a completable checkbox, but is not removed from the task list when completed
It's possible to move a batch of tasks from one note to another using drag and drop
Child tasks can be defined such that completing or hiding the parent task applies that same operation to all child tasks
It's possible to "fold" or "contract" a group of tasks so that sub-tasks are hidden
There exists a means by which one can designate a task as being "high priority"
There exists the means to mark a task as "Important," implying the task should not be forgotten but needn't be done soon
There exists a means to mark a task not only as "High priority," but "Urgent," which brings the additional implication that the task is to be completed soon.
An alert time can be associated with a task, or note, before it is due. (e.g., remind me 1 hour before task is due)
What functionality is offered to capture content discovered on the internet?
The URL of the web page from whence the capture occurred can be included among the content inserted into note
An official Chrome web clipper extension is offered by the note-app
The clipper can capture an entire web page, even when it is taller than their viewport
An official Firefox web clipper extension is offered by the note-app
An official Safari web clipper extension is offered by the note-app
Did we miss something?
We are constantly working to make sure this page stays up-to-date with the features available in Notion. If there is a feature you think we missed, please email us a screenshot and the URL where the feature is described to [email protected].
Our goal is to respond to all correction submissions within a few business days.