Notion
Launched 2016
192 features found available
In their words
One workspace. Every team. We’re more than a doc. Or a table. Customize Notion to work the way you do. Read more
Pricing
Our most recent pricing details for Notion:
$0 Free Plan
$8/month Plus Plan
$15/month Business Plan
Enterprise: Too expensive to publish
AI add on: $8 per member/month, $10 per month for the free plan
Features pertaining to how the app comports itself visually
It is possible to control how many strips of navigation are shown
Display option where the editor shows black background with white text.
Different sets of colors can be chosen to alter the appearance of the app window
What kind of content can be uploaded or inserted into notes?
The note app allows the edges of the picture to get dragged so it becomes larger or smaller
Content of the PDF can be viewed inside the note, rather than clicking on PDF and having it open in an external PDF viewer
Interactive preview of a Tweet will be displayed, including any rich content
Playing and interacting with YouTube videos is possible from within a note
Features that pertain to how the app interfaces with its customers
There is a dedicated venue such as Discord where users can chat about the product in real time
The company has a specified URL at which users can discuss the product and ask questions in a format where answers can be upvoted to pinpoint the best one
The company offers a version of the product that can be used indefinitely at no cost
Company has averaged at least one blog post or newsletter per month over the past year that details recent feature updates
What measures are taken to ensure customer data remains private, even to employees of the companies themselves?
Can enable two-factor authentication from within the app (not only via third parties) to protect account access
Documented claim that all note data is encrypted at rest, on the server
An explicit policy describes how security is implemented, and what access employees have to data.
Note content can be created such that even a user who gained access to the note app's cloud database (employee or intruder) couldn't decrypt content (i.e., they couldn't obtain a usable decryption key even if possessing the database contents)
What options are available for formatting text and related content in a note?
Audio can be placed in a note with embedded controls to start and stop the audio
Bullet items can be "folded," "collapsed" or "contracted" such that their nested content is hidden from view
Does text formatted as code get syntax highlighting?
Multiple languages can be selected to define the code syntax highlighting
Excluding text that gets colored as a side effect of some other formatting feature listed (e.g., highlight)
There exists a means to recolor the background behind specific text in more than one color
App provides a built-in means by which to capture user drawings, sketches, or handwriting
Note body text can be "collapsed," "contracted," "folded" or otherwise hidden under its (non-bullet list) header
One or more lines of text can be placed on the same line as an image
Text can be indented (without bullets, block quote, or other incidental features)
A monospace font with its own background color can be invoked without breaking a line. Sometimes referred to as "inline code"
A set of links to each header in the note can be inserted into the note
A note can preview content embedded from another note in the same pane as the note itself
A note can preview a specific block/section embedded from within another note or section.
A note can preview and edit content embedded from within another note or section.
User can choose an explicit font (not just a theme) to restyle text
Videos can be placed in the body of a note, with controls to start and stop the video
A visible text formatting bar is automatically shown, or can be made consistently visible without a mouse hover
What features are provided for interoperability between apps? How much lock-in is there?
An entire account can be deleted (including all notes and personal data) without emailing the company
Hierarchy is exported in a way that other apps can import
When an export is initiated, the downloadable package includes image files for each image uploaded to the user's notebook
App automatically syncs note & image data to the cloud without implementing extensions, and without signing up for a secondary account on a storage provider
What features does the note provider offer in terms of third-party integrations and utilities adjacent to the note content itself?
A syntax exists to make numeric or date calculations within the app
Date and time can be evaluated and inserted into a note
Supports syntax allowing diagrams and charts (Mermaid, etc) to be inserted into a note body
Pre-configured content (instructions, tasks, etc) can be duplicated from an existing source note
A browsable collection of pre-existing sample notes (e.g., "weekly budget") that can be copied into one's own notebook
Features specific to the mobile experience
Note content can be viewed from outside the app via native Android widget.
Note content can be viewed from outside the app via native iOS widget.
When picking the "Share with..." option from an Android app, the app exposes a means for sending content to the app.
When picking the "Share with..." option from an iOS app, the app exposes a means for sending content to the app.
How well can the app function without internet access?
How fast is it?
Which platforms are officially supported?
An iPad app (separate from iOS app) has been published to App Store
What options are there for navigating around the app and finding the note you're after?
For any given note, the app provides a way to browse all other notes that contain links pointing to it.
It's possible to create a link from one note to another note
A list of all notes containing a word or phrase can be produced
Using whatever mechanism the app provides to organize notes (e.g., tags, folders), can that mechanism be used as a full text search filter?
Search results can be sorted by the note's date of creation
A menu to view available keyboard shortcuts is located within the app
Means provided to link to specific content in another note (be it a heading, paragraph, task, or bullet)
A dialog is provided to look up other notes as link targets while creating a new link in a note
The app provides a means by which to arrange notes such that they can be browsed through a tree structure (e.g., tags, folders)
A note can be in multiple navigation hierarchies concurrently (i.e., because it has multiple tags)
Emojis can be used to demarcate note hierarchy members
It's possible to drag-and-drop, or otherwise relocate a branch of the organization hierarchy to a new location
A note can be pinned to the top of the note list for easy access, and will stay there until unpinned
A hotkey is available that can be used to access an input box that searches notes, and a note can be selected from that list without using the mouse
Groups of notes can be accessed from a dedicated "Shortcuts" or "Favorites" area within the app
The forward slash key can be used to call forth a dialogue with a list of editing & formatting options
What features exist to share notes with the world?
Collaborators can be referenced via an @ prefix, receiving a notification upon being mentioned
A counter exists to see how many times a shared/published note has been viewed
Multiple parties can edit a note concurrently + see where each editor's cursor resides
Enable a specific user or multiple users to view and/or edit one's otherwise private note content
All documents shared by collaborators can be accessed on a consolidated page
Does the app support formatting data in tables?
Column data types (e.g., numeric, text, enumerated) can be defined such that they restrict the type of input that can be entered into a cell
A table's data can be viewed from different notes for a single source of truth
Formulas can be deduced by an inline autosuggest hint
What to-do list and scheduling features does the app support?
An option exists to designate who is expected to complete a task
A calendar on which tasks can be viewed is provided in the app
App will import existing events from an external calendar (e.g., Google Calendar) and show them within the app
A specific date and time at which a task is scheduled to be addressed
Text can be prefaced with a completable checkbox, but is not removed from the task list when completed
It's possible to move a batch of tasks from one note to another using drag and drop
Child tasks can be defined such that completing or hiding the parent task applies that same operation to all child tasks
It's possible to "fold" or "contract" a group of tasks so that sub-tasks are hidden
There exists a means by which one can designate a task as being "high priority"
There exists the means to mark a task as "Important," implying the task should not be forgotten but needn't be done soon
There exists a means to mark a task not only as "High priority," but "Urgent," which brings the additional implication that the task is to be completed soon.
What functionality is offered to capture content discovered on the internet?
The clipper can capture an entire web page, even when it is taller than their viewport
Did we miss something?
We are constantly working to make sure this page stays up-to-date with the features available in Notion. If there is a feature you think we missed, please email us a screenshot and the URL where the feature is described to corrections@noteapps.info.
Our goal is to respond to all correction submissions within a few business days.